Reframing HR Privacy Policy

Reframing HR, LLC (“Reframing HR,” “we,” “us,” or “our”) respects your privacy.

This Privacy Policy explains how we collect, use, disclose, retain, and protect personal information in connection with www.reframinghr.com (the “Site”), Reframing HR programs and events, registrations, communications, social-media and advertising lead forms, and other services we provide.

This Policy provides notice of our privacy practices. Where applicable law or a particular use of information requires separate consent, we will request that consent separately.

 

1. Information We Collect

Information You Provide Directly

We collect information you voluntarily provide when you:

• Subscribe to a newsletter, blog, or other communication

• Register for an event, webinar, workshop, Masterclass, or other program

• Purchase a ticket or paid registration

• Apply for or accept a complimentary or sponsored seat

• Complete a participant agreement, survey, feedback form, or program exercise

• Contact us or request information

• Submit information through a social-media or advertising lead form

 

Depending on the interaction, this information may include:

• Name

• Email address

• Company or professional affiliation

• Job title

• LinkedIn profile

• Phone number

• Mailing or billing address

• Information you choose to include in a message, survey, registration field, or other submission

 

Program Participation Information

When you participate in a Reframing HR program, we may also collect:

• Registration and attendance information

• Participant agreement and consent choices

• Questions, comments, survey responses, feedback, and chat contributions

• Materials or exercises you voluntarily submit

• Information needed to create a Cohort Roster

• Your name, image, voice, or contributions if you participate in a recorded portion of a program

• Your preferences regarding partner follow-up or participation in the Reframing HR Masterclass Network

 

Information Received From Sponsors, Employers, or Other Organizations

An employer, sponsor, program partner, or other organization may purchase, fund, nominate, or arrange your participation in a Reframing HR program.

In those circumstances, we may receive limited professional information necessary to administer your participation, such as your name, company, title, business email address, or other registration information.

 

Social Media and Advertising Leads

If you submit information through Facebook, Instagram, LinkedIn, or another social-media advertisement or lead form, we receive the information you choose to submit through that platform.

We may also receive information identifying the advertisement, campaign, or source through which you contacted us.

Your interaction with the social-media platform itself is governed by that platform’s own privacy practices.

 

Payment Information

If you make a purchase or pay a registration fee, payment-card information is collected and processed directly by the third-party payment provider associated with our checkout system.

Reframing HR does not receive or store full payment-card numbers.

We may receive transaction information such as the amount paid, date, program or service purchased, billing name, and contact information.

 

Information Collected Automatically

When you visit the Site, we and our service providers may automatically collect technical and usage information such as IP address, browser type, device type, operating system, referring URL, pages viewed, links clicked, and date and time of access.

 

Email Engagement Information

Our email and customer-relationship-management providers may collect standard engagement information, such as whether an email was delivered or opened and which links were clicked.

We use this information to understand engagement and improve our communications.

 

Accessibility and Sensitive Information

You may voluntarily provide information relating to an accommodation, accessibility requirement, dietary requirement, or other participation need.

Some of this information may be considered sensitive personal information under applicable law.

We use such information only as reasonably necessary to respond to your request, facilitate participation, comply with legal obligations, or for another purpose you specifically authorize.

We do not use accommodation or similar sensitive information to infer characteristics about you or for advertising purposes.

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2. Cookies and Similar Technologies

The Site may use cookies and similar technologies for security, session management, Site functionality, analytics, and marketing measurement.

Our Site and customer-relationship-management tools are provided through Wix.com Ltd. and affiliated services.

Depending on our Site configuration, we may also use services provided by companies such as Google, Meta, LinkedIn, or other analytics and advertising providers.

Where required by applicable law, we provide an appropriate cookie or privacy-preference mechanism and honor applicable choices and recognized opt-out preference signals.

Most browsers also allow you to block or delete cookies. Doing so may affect Site functionality.

 

3. How We Use Information

We may use personal information to:

• Provide and administer programs, events, services, and content

• Process registrations, purchases, and payments

• Communicate with you about programs or events

• Respond to inquiries

• Administer Participant Terms, program access, recordings, and resources

• Create and distribute Cohort Rosters

• Facilitate professional networking

• Administer sponsor- and partner-supported programs

• Send marketing communications consistent with your preferences and applicable law

• Understand engagement with our Site, programs, and communications

• Measure marketing and advertising effectiveness

• Improve Reframing HR programs and offerings

• Protect the security and integrity of our systems, programs, and participants

• Detect fraud, misuse, or violations of our agreements

• Maintain tax, accounting, transaction, and other business records

• Comply with legal obligations and enforce our rights

We may also use aggregated or de-identified information that does not reasonably identify an individual for analysis, reporting, program development, or other lawful business purposes.

 

4. How We Share Information

We disclose personal information only as described in this Policy, the applicable Participant Terms or registration materials, or as otherwise disclosed to you.

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Service Providers

We may provide information to service providers that perform services on our behalf, including providers of:

• Website hosting and CRM services

• Email communications

• Payment processing

• Google Workspace, cloud storage, and document collaboration

• Video conferencing and recording

• Analytics and marketing measurement

• Event and registration administration

• Legal, accounting, technical, and professional services

These providers process information in connection with services they provide to Reframing HR.

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Masterclass Cohort Roster

For HR Reframed Masterclass participants, Reframing HR may provide registered members of the same cohort with a Cohort Roster containing:

• Name

• Title

• Company or professional affiliation

• LinkedIn profile

 

Participant email addresses are not included in the Cohort Roster.

The roster is intended to support professional networking and relationship-building within the cohort.

Access may be provided through the restricted cohort resource space and is subject to the Participant Terms.

 

Masterclass Program Partners and Sponsors

Certain Reframing HR programs are supported in whole or in part by program partners and sponsors.

As disclosed in the Masterclass Participant Terms, Reframing HR may provide selected program partners supporting a cohort with:

• Name

• Title

• Company or professional affiliation

• LinkedIn profile

 

We do not disclose a participant’s email address to a Masterclass program partner or sponsor for that partner’s outreach unless the participant separately and explicitly asks for or agrees to that connection.

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For example, following a partner presentation or demonstration, we may ask:

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“Would you like to continue the conversation with [Partner] or receive more information about what you saw today?”

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If you affirmatively agree, we may share your email address with that specific partner so it can follow up directly.

Consent to one partner does not constitute consent to share your email address with other partners.

If you do not affirmatively agree, we will not provide your email address to that partner for outreach.

This limitation does not prevent an organization from using contact information it already independently possesses or originally provided to Reframing HR when arranging your participation.

Program partners receiving attendee information through our sponsorship arrangements may use the information for their own professional relationship-building and outreach, subject to their own privacy practices, applicable law, and any contractual limitations imposed by Reframing HR.

 

Reframing HR Masterclass Network

Participants may separately opt in to the Reframing HR Masterclass Network.

If you opt in, we may make the following information available to participants from current and future Masterclass cohorts:

• Name

• Title

• Company or professional affiliation

• LinkedIn profile

 

Email addresses are not included.

You may withdraw from the Masterclass Network at any time by contacting us. Your withdrawal will apply prospectively.

 

Other Co-Hosted or Sponsored Programs

Programs outside the Masterclass may have different information-sharing arrangements.

If another organization will receive registration or participant information as part of a co-hosted, jointly produced, or sponsored program, we will provide appropriate notice at or before registration where required.

 

Legal and Protective Disclosures

We may disclose information where reasonably necessary to comply with law, regulation, subpoena, court order, or other legal process; enforce our agreements; investigate fraud or misuse; protect our rights or property; or protect the rights or safety of another person.

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Business Transactions

If Reframing HR is involved in a merger, acquisition, financing, reorganization, sale of assets, or similar transaction, personal information may be transferred as part of that transaction, subject to applicable law.

 

With Your Direction or Consent

We may disclose information in other circumstances when you direct us to do so or separately consent.

 

Aggregated and De-Identified Information

We may provide sponsors, partners, clients, or others with aggregated or de-identified information such as cohort size, audience composition, job-level mix, industry mix, engagement themes, feedback themes, or attendance statistics where the information does not reasonably identify an individual.

We do not attempt to re-identify information maintained as de-identified.

 

5. Masterclass Recordings & Cohort Resources

Selected portions of Masterclass sessions may be recorded.

Because sessions are interactive, recordings may include a participant’s name, image, voice, chat comments, questions, or contributions.

Breakout discussions are not recorded.

Recordings, the Cohort Roster, course materials, and other cohort resources may be made available through a restricted space such as Google Drive.

Unless otherwise stated, participant access to that space ends 30 calendar days following the final live Masterclass session.

Reframing HR does not make cohort recordings publicly available and does not use an identifiable participant’s image, voice, comments, testimonial, or recorded contribution for public marketing without separate permission.

Recordings are retained only for as long as reasonably necessary for program administration, legitimate business needs, legal obligations, or dispute resolution and are not intended to serve as permanent public archives.

 

6. Third-Party AI and Learning Tools

Reframing HR programs may use or recommend third-party technology platforms, including AI tools such as Claude.

If you create an account directly with a third-party provider or submit information directly to that provider, your use of that service is governed by the provider’s own terms and privacy policy.

Reframing HR does not control how third-party AI providers collect, retain, secure, use, or otherwise process information you submit directly to them.

Participants are responsible for complying with their organization’s policies and should not upload confidential, privileged, proprietary, employee, candidate, client, or other restricted information into an AI platform unless authorized to do so.

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7. Communication Choices

You may unsubscribe from Reframing HR marketing emails at any time using the unsubscribe link in the communication or by contacting jess@reframinghr.com.

Even after you unsubscribe from marketing, we may continue to send communications necessary to administer a purchase, registration, program, event, agreement, or existing relationship.

If you explicitly authorize Reframing HR to share your email address with a specific program partner and later wish to stop receiving that partner’s communications, you should also use that organization’s unsubscribe or privacy mechanisms.

You may contact Reframing HR to withdraw consent for future disclosures of your email address. Withdrawal does not ordinarily recall information already lawfully disclosed before the withdrawal.

 

8. Sale, Sharing, Targeted Advertising & Privacy Opt-Outs

Reframing HR does not sell personal information to data brokers.

Some state privacy laws, however, define a “sale” more broadly than the ordinary meaning of that term and may treat certain transfers made in connection with monetary or other valuable consideration as a sale.

Where an applicable privacy law treats one of our disclosures, advertising technologies, or other practices as a sale, sharing, or targeted advertising activity, we will provide and honor the rights required by that law.

Nothing in our Participant Terms or other agreements is intended to waive a privacy right that cannot lawfully be waived.

Where required by applicable law, we will also honor recognized browser-based opt-out preference signals for processing to which those signals apply.

California expressly provides covered consumers with a right to opt out of qualifying sale or sharing and states that businesses cannot require consumers to waive applicable CCPA rights. Texas similarly defines “sale” broadly as disclosure for monetary or other valuable consideration and requires covered controllers to disclose relevant third-party sharing and honor applicable opt-out rights.

 

9. Data Retention

We retain personal information only for as long as reasonably necessary for the purposes for which it was collected, taking into account our relationship with you, business needs, legal obligations, accounting requirements, security, dispute resolution, and enforcement of agreements.

For example:

• Registration and transaction information may be retained for business, accounting, tax, and legal purposes.

• Marketing information may be retained until you unsubscribe, after which limited suppression information may be retained so we can honor your preference.

• Participant Terms and consent records may be retained to document the terms and choices associated with your participation.

• Participant access to Masterclass cohort resources generally ends 30 days after the final live session.

• Masterclass Network profile information may remain available while you remain opted in.

• Information lawfully disclosed to a program partner may remain in that organization’s systems subject to its privacy practices, applicable law, and contractual restrictions.

 

10. Your Privacy Rights

Depending on your state or country of residence, the information involved, and whether the applicable privacy law applies to Reframing HR, you may have rights including the right to:

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• Confirm whether we process your personal information

• Access information we maintain about you

• Correct inaccurate information

• Request deletion, subject to legal exceptions

• Obtain certain information in a portable format

• Opt out of qualifying sales

• Opt out of certain sharing or targeted advertising

• Withdraw consent where processing depends on consent

• Limit certain processing of sensitive information

• Appeal certain decisions concerning a privacy request

• Exercise privacy rights without unlawful discrimination or retaliation

 

The availability and scope of these rights vary by law.

For example, Texas law provides covered consumers with rights to access, correct and delete personal data and opt out of qualifying sales and targeted advertising; it also requires covered controllers to provide an appeal process.

 

How to Exercise a Privacy Right

Submit a request to:

jess@reframinghr.com
Subject: Privacy Request

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Please describe the right you are seeking to exercise and provide enough information for us to understand your request.

We may need to verify your identity where required or permitted by law.

We will respond within the period required by applicable law.

You may also contact us using the phone number or mailing address listed below.

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Appeals

If we deny a request and applicable law gives you a right to appeal, you may email:

jess@reframinghr.com
Subject: Privacy Appeal

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Explain why you believe the decision should be reconsidered.

We will review the appeal and provide any additional information required under applicable law.

 

11. Security

We use reasonable administrative, technical, and physical safeguards designed to protect personal information from unauthorized access, disclosure, alteration, loss, or misuse.

We also rely on the safeguards maintained by service providers operating systems on our behalf.

No method of electronic transmission or storage is completely secure, and we cannot guarantee absolute security.

Please do not send passwords, Social Security numbers, payment-card information, sensitive employee records, or similarly sensitive information through ordinary email.

 

12. Children’s Privacy

The Site, programs, and services are intended for professional and adult audiences and are not directed to children under 16.

We do not knowingly collect personal information from children under 16 through our Site or programs.

If you believe a child has provided information to us, please contact us.

 

13. Third-Party Websites & Services

Our Site and communications may contain links to third-party websites, social-media platforms, registration tools, sponsor pages, AI tools, or embedded content.

We are not responsible for the privacy or security practices of third parties when you interact directly with them. We encourage you to review their privacy policies before providing information.

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14. Users Outside the United States

Reframing HR is based in Texas, United States.

Personal information may be stored and processed in the United States and other countries where our service providers operate.

If you participate from outside the United States, your information may therefore be transferred to jurisdictions with privacy laws different from those in your home country.

Where applicable law requires a particular legal basis for processing, our bases may include performing a contract with you, taking steps at your request before entering into a contract, legitimate business interests, compliance with legal obligations, or your consent.

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15. Changes to This Privacy Policy

We may update this Privacy Policy to reflect changes in our programs, technology, business practices, or legal obligations.

When we update it, we will revise the Last Updated date above.

If applicable law requires additional notice or consent for a material change, we will provide it.

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16. Contact Us

Questions about this Policy or our privacy practices may be directed to:

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Reframing HR, LLC
14900 Avery Ranch Blvd, Suite C200 #215
Austin, Texas 78717

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Email: jess@reframinghr.com
Phone: +1 (512) 763-2187

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